It is no secret that most of the time employees in the organization complain that HR does not have time for them. However, when you speak with the HR department, it says they love to spend time with employees and engage better. But they are not able to do that because of the slew of operational tasks they need to complete every day. How to solve this then? This is where HR automation comes into play. HR automation can hand over the operational tasks to BOTs. This frees up time for a skilled HR professional and helps them to engage better with employees.
If you are an HR professional and wondering how to go about it, here are five points that can help you in making a start:
HR professionals worldwide spend a significant portion of their time in operational activities and answering routine employee queries. These routine employee queries include policy answers, leave balance, information on benefits, performance management, and training. When BOT answers most of these questions, it has twin benefits: a) the employees are super happy that they can get answers to their queries quickly, b) It frees up time for HR professionals.
2. Employee Onboarding Automation
They say the first impression is the best impression. So what’s better than making the first day of the employee absolutely perfect? The challenge is there are too many moving pieces here with id creation, desk allocation, computer allocation, access, adding into various mailing lists and many more. Moreover, these tasks happen either manually or across various departments and various systems. This process can completely be automated with an intelligent automation system. All HR needs to do is just upload the spreadsheet of new joiners and the BOT can take over from there. It will raise all the necessary requests, follow up with necessary approvals and ensure that the employee gets all that is needed to perform well.
3. Employee Separation Automation
Employee separation is one of the most dreaded activities for HR as well as an employee. Many times, the employee is in the mood of moving out and is anxious to get his clearance. While for HR professionals, it further competes for their time. Separation Automation gives employee visibility of how his separation process is moving. Moreover, for the organization, it ensures that all access is removed in a timely fashion so that a disgruntled employee does not do some unwarranted activities.
4. Leave Request Automation
Calculating and approving leaves manually is problematic, since HR staff must check the leave balance, get manager’s approval, and record the leave for payroll calculation as well. This process is very long and time consuming. With the help of an automated leave Management process, all of this can be done automatically, without having leave requests stuck in someone’s inbox, lost in a sea of emails.
5. Exit Interview Automation
Exit interviews play a significant role improving employee engagement. But paper-based, manual exit interview are tedious, time-consuming, and ineffective. By introducing human resource automation into the exit interview process, organizations can identify potential problems and retrieve actionable data to improve employee retention without sifting through mountains of paperwork.
In conclusion, it is easy to see why HR automation can greatly improve the efficiency of human resources departments as well as the entire company. Decreasing error rates, increasing productivity and motivation can help businesses to improve their bottom lines and to retain quality staff. HR automation means better HR management.